As a member of a board, you are entrusted to make important decisions that will impact the future success of your company or organization. In many cases you’ll take decisions in a board meeting. It is vital that everyone present be fully engaged and focused. However, when your board meeting is conducted in a remote location, it can be hard to keep everyone’s attention. This article will provide tips on how to hold a remote meeting which will increase your board’s productivity and effectiveness.
Ensure that all participants have access to the information about the meeting and documents they require to be productive. Think about sharing documents in advance to allow participants to review the documents prior to the meeting. This will avoid the need to ask questions, when the answers could be found by reviewing the document.
Use slides that slide transitions to highlight important details at the start of your meeting. This can include the agenda for consent as well as action items and financial statements. This will help organize your meeting and keep the conversation flowing.
Encourage people to speak if necessary to encourage participation. This can be accomplished by calling a roll and announcing the presence of each participant. It’s also best to avoid scheduling meetings around meal times, to avoid people eating on camera or distracting other people medical data systems reviews in the room.
Before the meeting starts check your equipment to prevent interruptions or technical errors which could cause delays. It’s not common for people to not remember this step, so make an email reminder to everyone to walk them through the process of examining their software, microphones and cameras prior to the meeting starts.